Agenda

• Welcome and Introductions
• Chairperson's Time
  • Review and Approve March 2023 Minutes
  • Update on website status
  • Review committee positions, nominations if applicable
• School Stakeholder Reports
  • PTSO
  • Athletic Boosters
  • CFPA
  • Student Leadership
  • SACI
• Action Item Updates
  • request in November to see the SOL demographic breakdown
  • data usage for paper
  • decide what month attendance issues will be discussed at PAC
  • possibility of physical or digital “handbooks” for various transition times for students
• Principal's Time
• Roundtable Presentation Discussions
• Open Comments
• Adjournment

Agenda

• Welcome and Introductions
  • Chairperson Kelli O’Loughlin called the meeting to order at 7:01 p.m
  • Attendees: Jeremy George, Vanessa Olson, Rana Kahl, Cathy Balfanz, Jessica Durgin, Olivia Beckett, Kelli O’Loughlin, Melissa Johnson, Levette Hull, Erin Flaherty, Gorya Jordan, Kaaren Jurack, Rose Quint, Jaime Van Echo, Octavia McDonald, Claire Handville, Billy Watts, Tim Healey
• Chairperson's Time
  • Minutes online
    • Needs updating, will be added soon
• School Stakeholder's Report
  • Superintendent’s council for instruction
    • Report at the end of six months, one representative from each school
      • Looks at strategic plan, raises concerns, puts together recommendations: Overuse of technology, interaction with students, communication, safety, meeting needs of students, consistencies, capital improvement projects, mental health, absenteeism
  • Student Leadership
    • English SOL Soon
• Action Item Updates
• Principal's Time- Social and Emotional Learning
  • Presentation by Ms. Handville and Mr. Watts
    • PWCS Heals
    • Focus on social emotional sections
      • Tiers of support- Colgan is “universal tier”, Tier 1
        • Two-year grant
        • Staff and students
        • Staff training
        • Colgan has two social/emotional coaches
    • Equal Opportunities school initiatives
      • Closing enrollment gaps in academic courses
      • Supports for “belonging”
    • Tier 1
      • Build student skill
        • Coping, college and career counselor
        • Field trips from counseling, example: college tours
        • Family engagement nights
        • Academic advising, relate back to student goals
        • Grade level seminars on Social/Emotional topics
          • Example: 9th- bullying and sexual harassment
    • Tier 2 is more individual support
      • Small counseling students: academic counseling, executive functioning skills, anxiety groups after school
      • Students identified from needs assessment and counselor recommendation
        • Some teachers are recommending students
        • Need to do more for identification, possibly from teachers
      • Follow up with students
    • Discussion
      • Parent concern: ParentVue not updating often and confusion at home
        • Can add stress and anxiety at home with parent/student communication
      • Deadlines and rush for makeup may be more harmful
        • Mixed messaging
          • Dr. Healey’s response: 
            • Morphed yearly, up to each team
            • There are deadlines, but there are second chances
            • Affects student mental health
            • Retakes are not a freebie- it’s a relearning process, with effort
      • Comments from counselors who do Tier 2 counseling
        • Reminder-- every decision has a consequence, positive and negative
        • Retakes are a privilege, not everything is accommodated to you
        • Coach students on how to talk to teachers, work through anxiety, support as needed
        • Question: How are students identified for Tier 2 support
          • Parent referrals, student referrals, continually trying to make sure students are connected
      • Parent concern regarding Universal Design of Learning
        • Meant for students to prove what they know in a way they can prove it
        • Frustrated when can’t reach goals
• Open Chair Time
  • Senior Internship Experience coming up
    • Open to seniors, received info mid-Feb in Government classes
    • Students choose internships
      • Counselors and librarians can help
      • Can end Colgan classes on May 19, go to internships, come back the week of graduation and present about experience.
        • This year roundtable; let other classes come and observe
      • Parent suggestion- do it junior year
  • Parent comments and questions
    • A parent mentioned she knows students reaching out to other students but aren’t referring to counselors
      • Encourage students to share with an adult, a counselor
    • A parent questioned how parents are receiving info for students for registration and course options because some parents are confused, especially incoming parents.
    • A parent questioned if there will be awards for volunteers? PTO volunteer leaders deserve recognition
• Adjournment

Agenda

• Welcome and Introductions
• Chairperson's Time
• School Stakeholder's Report
  • PTSO
  • Athletic Boosters
  • CFPA Boosters
  • Student Leadership
  • SACI
• Action Item Updates
  • SOL Demographics
  • Paper Tutoring
  • AP Instruction
  • CFPA Acceptance Rates
  • Mental Health Concens
• Principal's Time
  • Budget Presentation
• Open Chair Time
• Adjournment

Agenda

• Welcome and Introductions
• Chairperson's Time
• School Stakeholder's Report
  • PTSO
  • Athletic Boosters
  • CFPA Boosters/li>
  • Student Leadership
  • SACI
• Action Item Updates
  • SOL Demographics
  • Paper Tutoring
  • AP Instruction
• Principal's Time
  • Budget Process
• Open Chair Time
• Adjournment

Agenda

• Welcome and Introductions
  1. Chairperson Kelli O’Loughlin called the meeting to order at 7:00 p.m.
  2. Attendees: Dr. Healey, William Watts, Ms. McDonald, Claire Handville, Kelli O’Loughlin, Vanessa Olson, Patricia Flores, Katie Olson, Karen Jurack, Cathy Balfanz, Rose Quint, Kristine Beckman, Winston Campbell, Amy Cunningham, Elizabeth Weaver, Cate Russian, Olivia Beckett, Robbie Frost, Jordan Fischer, Andy O’Brien.
• Chairperson's Time
  1. September 2022 Minutes were reviewed and approved
  2. October 2022 Minutes were reviewed and approved
• School Stakeholder's Report
  • PTSO
  • Athletic Boosters
    1. A representative from Colgan Crew updated on their equipment and needs.
  • CFPA Boosters
  • Student Leadership
    1. A representative from student body reminded the group that “The Play that Goes Wrong” will be performed November 18-20.
  • SACI
    1. A representative from SACI (Superintendents Advisory Committee on Instruction) update information from the October & November meetings. October: the superintendent presented her ‘state of the schools’ address, highlighting all the great work that taken place this past year and outlining the goals for the future. November: a presentation on the Water Safety Program, a presentation/discussion about family & community engagement and then work sessions on family & community engagement and positive climate & culture. Discussion about PBIS and incentivizing parents to participate in discussions.
• Action Item Updates
  • E-Hall Pass
    1. Students shared that it can take a long time for a pass to open up and it can be a distraction during class. Also, the app is clunky and they need to log in every time they need to use it.
    2. Teachers shared that they are surprised that they like the system. They find it easy to use and it holds students accountable.
       
    3. Dr. Healey said numbers can be changed in the system and they can reevaluate. The system seems to work for supervision and control. Common sense still rules for teachers and they can bypass the system as needed.
  • Tutoring Usage
    1.  This topic was tabled because the person who asked the question last month was not in attendance tonight. An information flyer was provided.
       
• Principal's Time
  1. Colgan was awarded the Purple Star Award for 2022-2023 school year. It’s a three-year validation, Colgan will reapply in Spring 2025.
  2. The student club No Place for Hate was renewed for this school year.
  3. Notable fall sports success at Colgan: Cheer VHSL State Championship, Volleyball was in Region Championship and is still advancing. District Championships in golf, field hockey, volleyball, and competition cheer.
  4. Teacher Work Days: Dr. Healey shared info on how the Teacher Work Days are spent.
     • 10/31 was for teachers to use on their own for grades and planning
     • 11/8 was two hours of professional development where teachers presented to each other. There were five rotations for 2o minutes each. He received positive feedback. He has realized the best PD is when teachers present to each other.
  5. “The Play that Goes Wrong” is currently performing at Colgan
  6. Code Orange policies might be changing.
     • Currently teachers have office hours for students to drop in. The School Division could possibly reevaluate if a large number of days are missed
  7. Equal Opportunity Schools
     • The county is paying the company, Equal Opportunity Schools, to work with eleven of the thirteen high schools this year. The purpose is to help high schools ensure that all students have access to AP/IB courses.
     • All schools are in Phase 1, data collection. This phase includes educating staff about the partnership, surveying students and staff with 90% participation by December 1, and creating an equity team to lead the work.
       • The company hasn’t allowed the schools to see the student survey
       • Students who took the survey said questions were in reference to their AP teacher(s)
       • There is Trusted Adult training, to make sure students feel like they have an advocate at school
  8. Schools will receive insight cards back after the surveys are complete. The insight cards provide information about the student to help in planning their future classes.
     • There was a concern about how sincerely the students will answer the questions because they’re concerned their teachers will see the answers
     • There was a concern about the success of the program, but Dr. Healey said someone in the division has used the program before and vouched for its success
     • There were some questions and confusion over who will be able to see the insight cards (just counselors or teachers, too?)
     • Will the company come in and make recommendations? (Unknown.)
  9. Comments regarding AP courses in general
     • Colgan’s challenge is keeping students IN AP classes
     • A student suggestion creating opportunities for upperclassmen to
       interact with freshman and sophomores to encourage them to take AP courses
     • Counselors should make sure students know the importance of AP classes regarding college admissions.
     • A student suggestion creating opportunities for upperclassmen to
       interact with freshman and sophomores to encourage them to take AP courses
     • Colgan’s challenge is keeping students IN AP classes
  10. Instructional Rounds
      • The district is having principals meet together and tour high schools within the county. The purpose is not for evaluation, but for observation, looking for trends and engaged learning. Nice to see other schools and how they do things.
      • On a recent tour, Dr. Healey was concerned about the overuse of Canvas in classes
      • Dr. Healey observed kids working independently on Canvas in six out of the eight classes he toured.
      • He has concerns about Canvas being the main instructional method instead of operating as support, however he doesn’t think Colgan uses Canvas heavily for instruction
      • Canvas, or other similar products, might be contributing to nationwide chronic absences (why be in class?)
      • Comments and Q/A
        • Students said the majority of their class time is not spent on Canvas
        • Parents suggested that the middle schools that feed to Colgan need to reduce their Canvas use during instructional time
        • A parent suggested professional development for teachers to generate new ideas/new energy for collaborative learning and direct instruction
• Open Chair Time
• Adjournment

Agenda

• Welcome and Introductions
• Chairperson's Time
• School Stakeholder's Report
  • PTSO
  • Athletic Boosters
  • CFPA Boosters/li>
  • Student Leadership
  • SACI
• Action Item Updates
  • Paper Tutoring Usage
  • Provisional Teachers
  • Counseling Continuity
• Principal's Time
  • Continuous Improvement Plan
• Open Chair Time
• Adjournment

Agenda

• Welcome and Introductions
  1. Chairperson Kelli O'Loughlin called the meeting to order at 7:02 pm. Attendees are Dr. Healey, Octavia McDonald, Kelli O'Loughlin, Kristine Beckman, Ms. Van Echo
• Chairperson's Time
  1. Review and Approve meeting minutes from May 2022
  2. Nominations and Elections. Kristine Beckman elected Vice-Chairperson. A secretary was not elected
• School Stakeholder's Report
  • PTSO
    1. only 8-9 attendees at most meeting – they are looking for members & volunteers
  • Athletic Boosters
    1. looking for members and volunteers – free membership for athletes
  • CFPA Boosters/li>
  • Student Leadership
  • SACI
    1. Started in 1996, it is a group of representatives from each school that gathers information and discusses issues that are district wide. They develop a yearly report that is presented directly to the Superintendent. Last year’s report was well received by Dr. McDade. The group will use the county’s continuous improvement plan to guide their interactions this year.
  • SEAC
    1. Anyone interested Special Ed issues is welcome to attend. They meet every 3rd Tuesday of the month at the Kelly Leadership building or via zoom (the link can be found on their county page)
• Principal's Time
  • Dr. Healey
    1. Dr. Healey presented a snapshot of the school through a few metrics. He reported Student numbers by class: Freshman 705, Sophomore 695, Junior 761, Senior 691, PreK 19. Making a total of 2852 students and putting the school at 139% capacity. He shared a slide of where last year's seniors self-reported they went after HS: 4 yr. college 59% (406), 2 yr. college 26% (181), Employment 7% (48), GAP yr. 4% (28), returning IEP 2% (13), Military 1% (8), Trade 1% (8), College prep program < 1% (2). He discussed the self-reported scholarship money that was offered to last year's seniors.
    2. There was a discussion about why those numbers may be very skewed. Different reporting methods were discussed. This information is compiled by the county and out of the principal's hands, so SACI members and a member of the equity committee offered to bring up the topic at their meetings. Specific information was given on how the nationwide teacher shortage is affecting Colgan. Three English, two CTE and one FACS positions remain unfilled. This led to the closure of 14 elective classes. Many teachers are teaching extra sections to help relieve the shortage.
    3. The first 3 weeks went smoothly. It is nice to see more smiling faces as the mask mandate is no longer in effect. Some students, teachers, and staff continue to wear masks with no issues. There was a sneak peek at the data that will be presented at the meeting.
• Open Chair Time
  1. Issues with virtual German were expressed
  2. Concern over the impact of Independent Hill Village was expressed. A Zoning Board meeting was announced for Sept.13.
  3. A request for more information about the new school holidays was made.
  4. An interest in more information about the new E-PASS was conveyed
  5. Concern about the shuffling of Counselors was noted.
  6. A date for “Pathway to Certification” through the Career Switcher program was shared, 10/22
• Questions for next meeting
  1. How many provisional teachers at Colgan? How many are in Special Ed?
  2. Does Paper do Foreign Language tutoring?
  3. Is there a way to protect the student counselor bond for all 4 years?
• Adjournment
  1. Chairperson Kelli O’Loughlin adjourned the meeting at 8:35 p.m