PAC

Principal's Advisory Council (PAC)

 

The Principal's Advisory Council (PAC) represents students, families and community members of Colgan High School. The Council advises, assists and monitors the implementation of the Colgan High School Strategic Plan, which includes the budgetary process and operational procedures. The Council identifies strategies and designs action plans to ensure that Colgan is in alignment with the division's Strategic Plan.

Parents, students and community members are all welcome and encouraged to attend.

If you have any questions, please email Melissa McClellan.

Sept. 11, 2023 - 7 p.m. in the Library

Principal Advisory Council Meeting Agenda
Monday, September 11, 2023
Colgan Library at 7 p.m.

 

7:01-Meeting Called to OrderKelli O'Loughlin, Chair, Colgan PAC

    1. Welcome and Introductions

      Attendance: Becky Maurer, Jessica Durgin, Olivia Beckett, Tammy Abel, Angie Yeh, Megan McCourt, Carol McCleary, Katie Olson, Karima Sherdil, Vanessa Olson, Melissa McClellan, Kelli O'Loughlin, Jaime Van Echo, Renae Robinson, Jeff Nowam, Tina Fox, Patricia Flores, Caitlin McCourt, Dr. Healey

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    2. Chairperson’s Time
        1. Review and Approve April 2023 Minutes

      Minutes were not distributed. We will approve them at a later meeting.

      1. Update on website status new website person was recently hired and is in the process of being trained
      2. Canvas Parent PageSchool is still working on the details for this page. The school division has narrowed how they want schools to communicate with families. They primarily want the schools to use SchoolStatus.
      3. Review committee positions, nominations if applicable
      4. Review dates for remainder of meetings (Oct. 9, Nov. 13, Jan. 8, Feb. 12, April 8, May 13)
    3. School Stakeholder Reports  (PTSO, Athletic Boosters, CFPA, Student Leadership, SACI, other)

Athletic Boosters-prepared with spirit wear

CFPA-held a great welcome back event

SACI-the annual report from last year was presented to Dr. McDade this summer. It is now available on the SACI website (PWCS-About US-Advisory Councils-SACI). Our first meeting of the year will take place in October.

4. Principal’s Time

      1. Data from 2022-23 school year

Accreditation Data-This is public information on the VDOE website. We scored a level 1 on 7 of 8 Criteria. We were level 2 for chronic absenteeism. No high school in PWCS was a level 1 in chronic absenteeism. When the state looks at accreditation, it looks at the 3-year average in case there is a blip in 1 year.

English (11th grade)-Level 1 is over a 75% pass rate. We had a pass rate of 94.28%

Math-Level 1 is 70% pass rate. Colgan was 82.61%. Students with disabilities had a pass rate of 63.91%. That was a level 2 because the pass rate increased by more than 10%.

Science-Level 1 is 70%, Colgan’s rate was 81.02%

When looking at English, it is a clean comparison. It is the same test each year and all 11th graders take it. For Math and Science, it is not as clean. Many students take the test only if they were not successful with earlier tests. (Ex. Didn’t pass Algebra1, so must take Geometry to have a verified credit).

Chronic Absenteeism-Defined as absent 10% of days enrolled. For a standard year of 180 days that works out to be over 18 days missed. This only counts full day absences. Had 627 students miss 18+ days of school. Level 1 is a 15% rate. We ranked 4th in the division. No 3-year averages allowed for accreditation.
Graduation and Completion Index-98.26%, dropout rate was 8 out of whole senior class (1.13%). Old school definition of dropping out doesn’t fit. Usually now a student just disappears. When a student moves back to their home country, we might not be able to track them, and they count as a drop out for us.
College, Career, and Civic Readiness-Us and Battlefield are the only PWCS HS to make level 1. We saw improvements because of the Senior Internship. It includes AP, IB, Dual Enrollment, finishing a CTE sequence, or service-learning experience (internship)
Ranking of PWCS HS'sWe are the only one with 8 at level 1. A few schools are at 7
5. Round Table – Presentation Discussion
  • Participated in Group Activity-Questions about the data, observations, what other data do you want to see at future meetings
Questions:
1. What are you doing to see these improvements in the data for SPED?
a. People have been making a difference. Hired Math teachers with experience with SPED. Have SPED teachers team teach. Have PD with Central office for ELL students. Start working on 11th grade English skills in 9th grade. There is a Common Planning time for English and for Math for Algebra I and Geometry We have a positive tone with teachers. Allows us to retain teachers. We try to treat teachers well.  
2. Concerns were expressed about retakes and no deadlines being a rude awakenening for college.
a. This is a county regulation.
3. Breakdown of Chronic Absenteeism, by groups to target strategies.
a. We can bring that. We also have a parent liaison who is a Spanish speaker who is working with groups every day. School status automatically translates. That includes attendance letters.  
4. Interested in safety and security and discipline data.
5. Interested in % of chronic absenteeism that is excused versus unexcused.
6. How do you create strategies to target categories of students?
a. We have focused on targeting subjects, focusing on subject areas as a whole.  We also target student by student. 
6. Open Comments - a time to bring up issues for discussion at our next meeting - open discussion of the issue will be limited until appropriate information can be gathered
a. Comment- was pleased with the open house and the variety of people who were there, ex- those who were handing out Narcan
b. How would we use a Parent Liaison? can reach out if you don't know where to go for a situation.  There is an emphasis for newcomer families.
c. Evolv-Rolling start date. Ours is Oct 12. We will get a letter prior to start. Students will also watch a video. We will treat students with dignity and respect. Areas of concern are highlighted with a box. We will only ask students to verify that area of concern. Admin. will work with students. There will be contingency plans for students not waiting outside in bad weather 
7. Adjournment

Meeting adjourned at 8:32PM

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**Next Meeting: Monday October 9, 7pm - Colgan Library

Oct. 9, 2023 - 7 p.m. in the Library

Principal Advisory Council Meeting Agenda

Monday, October 9, 2023

Colgan Library at 7 p.m.

I. Welcome and Introductions

Attendees: Olivia Beckett, Angie Yeh, Melissa McClellan, Kelli O'Loughlin, Jordan Fischer, Rose Quint, Cathy Balfanz, Megan McCourt, Caitlin McCourt, Kaaren Jurack, Rana Kahl, Renae Robinson, Elija Robinson, Vanessa Olson

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II. Chairperson's Time

    • Review and Approve September 2023 Minutes
    • Review last meeting's questions: Chronic Absenteeism-breakdown numbers
      • 10% of school days (18 days), excused and unexcused
      • 634 students last year: 18-98 full day absences, 56.4% excused absences, Doctor's notes asked for in some cases
    • Evolv update
      • "Walk throughs" tomorrow and Wednesday as practice
      • Three doors operational at drop off, then just Door 1
      • Colgan is one of the last schools to go live
        • Gainesville HS observed: 33% false positives first day, down to 10% second day

III. School Stakeholder Reports:we are working to reach out to leadership in these groups to have cleearer message from the organization

      • (PTSO, Athletic Boosters, CFPA, Student Leadership, SACI, Other)
        • Presented differently this year: more streamlined presentation in the future from Kelli

IV. Principal's Time

  • Requested Data
    • College Data from last three graduating classes
      • Self reported, not exact data
      • Post-Secondary Plans passed around for classes of 2021-2023
    • PSAT
      • October 18
      • Seniors don't come to school
    • SAT during school day on October 26
      • No cost to students with opt out (assumed seniors will take it)
      • 550 students
      • Regular school day for all other students
      • Date for juniors in March, no details yet
    • Disciplinary Data from last three years
      • Includes suspensions and non-suspension data
      • Vaping is a continued challenge
      • Parent Questions: Do offenses go on transcripts?
        • No, but go in student folder
        • Colleges don't get disciplinary data
      • Parent Question: What is the disciplinary consequence for bring a weapon?
        • Default for any weapon is a 5-day suspension based on severity
      • Generally a safe community at Colgan HS
        • Tipline is used by students and taken seriously
          • Posters and See Something Say Something app
        • Tardies and vaping are two biggest offending behaviors
  • Next meeting: Continuous Improvement Plan
    • School division has a Strategic 5-Year Plan
    • In alignment with division, targeted areas of focus
      • Shared with faculty, central office team, and PAC
      • Not static plan, modifications made

V. Round Table: Presentation Discussion

VI. Q and A:

  • AP Test Data
    • will present in the future
  • Athletic tryout info: starting earlier? concern about overlap between fall and winter season
    • Students guaranteed 3-day tryout
    • Virginia High School League dates, not set by Colgan
  • Rent musical opens this week
  • Homecoming is inside this year
    • Security will be at dance
  • Question about book choices.
    • No books have been banned
    • A few parents in PWC have challenged books at all schools
      • Committee formed and reviews
    • Books that plan to be used: parents receive 30-day notice and can opt out if book is not on school division's list
    • School division put out list of explicit books at beginning of the year.

VII. Adjournment

  • Meeting adjourned at 8:12 P.M.

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**Next meeting: Monday, November 13, 7 pm in the Colgan Library

Nov. 13, 2023 - 7 p.m. in the Library

Principal Advisory Council Meeting Agenda

Monday, November 13, 2023

Colgan Library at 7 p.m.

I. Welcome and Introductions

  • Revision to October minutes: The default for any weapons violation is 5 days suspension. Based on the situation, the student can receive additional penalties.
  • Minutes will be brought back in January with revision. Will approve both the October and November minutes in January.
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II. Chairperson's Time

  • Review and Approve October 2023 Minutes
  • Review AP Test Data
    • AP Test data is moved to the next meeting. We are working on registering all students for AP tests. We are honoring a student with a perfect score on the AP Spanish exam.
  • Evolv update
    • EVOLV Update- We are getting increasingly better. We have a 3-5% hit rate (where students identified for further screening). Makes students feel safer. From the buses around 7:00- 7:02 students sprint to the door. From about 7:02 to 7:12 there is a long line. By 7:15-7:18 lines are gone. We are hoping that rain continues to stay away. Kids are getting used to the system. Discussions have been dialed back on using these systems for every event. But we are keeping bag policy. The Evolv system was not used at homecoming.
      • Question: If buses get here before 7, can they come in early?
      • Answer: We do not let students in early because we do not have the staff to supervise large numbers of students before 7.
  • Capacity
    • This year our enrollment is over 2900 students. Our official capacity is 2080. We are overcapacity by a large elementary school. This is the first year we feel over capacity. We could eliminate the entire Senior Class and still be over capacity.
      • The CFPA nets the school about 100 students
      • We have 31 teachers that float
      • Class sizes are generally ok. We are surviving with the use of the 10 trailers.
  • Feedback on Homecoming
    • Students reported it was great. There were over 2,000 students in attendance.

III. School Stakeholder Reports:we are working to reach out to leadership in these groups to have cleearer message from the organization

  • (PTSO, Athletic Boosters, CFPA, Student Leadership, SACI, Other)
    • SACI: We held the first meeting of the year in November. Dr. McDade presented the state of the school division. This is the same presentation that was provided to the school board in October. We are seeing improvements, but we are still working on our subgroups. Specifically we are working to address the needs of our Hispanic population. We also discussed the attendance policies. We are not going to see the school pull back on their efforts to push for attendance.

IV. Principal's Time: Continuous Improvement Plan (CIP) presentation

provided with an overview of the Strategic Plan

    • Learning and Achievement for All
      • Area of Focus: EL students will increase pass rates on SOL exams
        • Current rates
          • Reading: 86%
          • Writing: 68%
          • Science: 66%
          • Social Studies: 60%
          • Math: 67%
      • Area of Focus: SPED students will increase pass rates on SOL exams.
        • Current Rates
          • Reading: 86%
          • Writing: 69%
          • Science: 68%
          • Social Studies: 61%
          • Math: 68%
      • We are working on strategies to reach these goals.
    • Positive Climate and Culture
      • 23.12% of students were identified as chronically absent. This is 677 students. The rate is 29.59% of Hispanic students (179 students).
        • Goal- Decrease percentage of students who are chronically absent from 23% to 19%. We are giving a special focus to our Hispanic students.
          • Q1 data- We have 531 students who are chronically absent (18%).
          • Highest day of absenteeism was Oct 30. SAT data was the 2nd highest, last day of Q1 was the 3rd highest.
    • Family and Community Engagement
      • We have a 81.7% satisfaction score. We want to increase it to 84%.

    All schools must have a CIP plan. On Wednesday we will be meeting with representatives from central office to update on goals.

    V. Round Table: Presentation Discussion

    VI. Open Comments:a time to bring up issues for discussion at our next meeting

    • open discussion of the issue will be limited until appropriate information can be gathered
      • General Questions
        • Question: Retakes- Are teachers allowed to create own policy or is there a general policy?
          • There is not a whole school policy, but all blocks of classes should have the same policy (ex. Algebra I).
        • Question: Parent Liaison- Can we talk about this position?
        • Question: Bus Liaison- Do we have a person in this position that can communicate changes to transportation?
        • Question about forbidden books
          • Answer: Colgan does not have a specific forbidden books list. There is a regulation that has a list of books that requires teachers to notify parents about the book.

    VII. Adjournment

    • Meeting Adjourned 8:37. Next meeting January 8, 2024.

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Jan. 8, 2024 - 7 p.m. in the Library

Principal Advisory Council Meeting Agenda Draft Meeting Minutes

Monday, January 8, 2024

Colgan Library at 7 p.m.

Attendees Timothy Healey, Melissa McClellan, Chase Durgin, Sam Durgin, Kelli O'Loughlin, Jessica Durgin, Melissa Johnson, Vanessa Olson, Simone Jackson, Rana Kahl, Christine Romer, Rose Quint, Kaaren Jurack, Becky Maurer, Claudia Smith, Cathy Balfanz

Meeting Called to Order at 7:02, Kelli O' Loughlin, Chair, Colgan PAC

I. Welcome and Introductions

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II. Chairperson's Time

  • Motion to Approve November 2023 Minutes passes

III. Principal's Time: Continuous Improvement Plan (CIP) presentation

  • Requested data
    • Next PAC Meeting topic: budget
      • Superintendent presents her budget to school board. Dr. Healey gets allocation February 9. He has five business days to prepare budget. Will talk about the budget at the next PAC.
  • AP Exam Data presented by Mrs. McClellan, liason to College Board
    • 1693 students taking the test this year, 2024
    • Data given for 2017-2023, including number of exams, average score, percent of exams scoring 3 or higher, Virginia percent scoring 3 or higher, global scoring 3 or higher.
    • School division has a goal to increase access to AP classes. Rigorous classes are gateways to higher education.
    • PWCS pays for all AP exams
    • Last year was the first year the College Board gave digital exams in some courses. Seven total. Eventually all courses will be offered digitally.
    • Questions:
      • Colgan is above the rest of the state in many areas except math.
        • Statistics- lower enrollment in recent years, higher pass rates.
        • Calculus has had more turnover. Math department is taking a hard look at prep classes prior to calculus. Working on finding the right vertical progression.
        • College Board gives detailed breakdown of test results. Mrs. McClellan provides this data to teachers to prepare instruction.
        • Comment: Some parents say that students get A's in class, but the teacher did not prepare them well for the test.
        • Question: Do students lean towards DE for college credit?
          • In English, some will take DE senior year because it transfers to colleges better than AP Lit.
          • The challenge for providing DE is that teachers need a masters or higher in the subject.
        • Comment- Parent who has had several children go through calculus at Colgan and she said teachers have improved at Colgan over time.
        • Anyone can take an AP course, even if the course is not offered. If not enrolled in the course, families need to pay for it.
        • Registration final date is March 15.
        • Question: How are students encouraged to take AP?
          • Equal Opportunity program from county gathers Student Insight Cards that provides student feedback. Teachers and counselors have conversations with students during academic advising.
        • Question about AP US Gov scores and possible improvements to the course.
          • AP US Gov, teacher went to training. College Board is now offering project-based training. DE Gov is now being offered, so maybe that is why enrollment is down.
        • Latino student club is holding event to encourage students to take AP classes.
  • Course Selection
    • Junior Family Info night is tomorrow night.
    • January 22 AP/ DE Info night will be restructured. Better job of presenting what those classes entail to help parents understand what’s involved.
      • Parent comment- some students panic because of the messaging received by the teacher at the beginning of the year.
        • Dr. Healey mentioned that they reiterate positive messages to teachers.
      • Comment: Benton has not sent out info about Rising 9th Grade Info night on Jan. 17. Colgan counseling will reach out to Benton counseling.
      • New classes are being offered. Data Science is an exciting offering to encourage seniors to take a math.
      • Dr. Healey is pushing for students to take full courses senior year and is pushing back on reduced course load. Parents will be required to write a letter.

IV. Open Comments:a time to bring up issues for discussion at our next meeting

  • Parent Question: Any concerns about qualified teachers for next year? Any incentives for teachers to major in specific subjects for DE?
    • Concern about the teacher shortage. Trend is still there.
    • Incentives from government and educational institutions.
  • Parent Comment: PSAT feedback- digital created a more chaotic environment with everyone taking breaks at different times, student was not directed to find the tools for the math portion and didn’t know where to find them until the end. Student felt like it really impacted her score.

V. Adjournment

  • Meeting adjourned at 8:28 PM.

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***Next meeting February 12, 2024 at 7 PM in the Colgan Library***

Feb. 12, 2024 - 7 p.m. in the Library

Principal Advisory Council Meeting Agenda

Monday, February 12, 2024

Colgan Library at 7 p.m.

I. Welcome and Introductions

  • Please remember to sign in using the QR code

II. Chairperson's Time

  • Review and Approve January 2024 Minutes

III. School Stakeholder Reports:We are working to reach out to leadership in these groups to have clearer message from the organization.

  • (PTSO, Athletic Boosters, CFPA, Student Leadership, SACI, Other)

IV. Principal's Time: Budget Fiscal Year 2025

V. Round Table: Presentation Discussion

VI. Open Comments:a time to bring up issues for discussion at our next meeting

  • open discussion of the issue will be limited until appropriate information can be gathered

VII. Adjournment

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***Next meeting April 1, 2024 at 7 PM in the Colgan Library***

April 1, 2024 - 7 p.m. in the Library

Coming soon

May 13, 2024 - 7 p.m. in the Library

Coming soon